Multilevel Subitems in monday.com: Organize Work Without the Chaos
Multilevel Subitems in monday.com: Organize Work Without the Chaos
If you’ve ever tried to manage a complex project in monday.com and thought, “I love subitems… but I need more levels,” you’re not alone.
Good news: multilevel subitems are changing the way teams break down work in monday.com—making it easier to plan, track, and execute even the most layered projects without clutter or confusion.
Let us walk you through the feature:
What Are Multilevel Subitems?
Traditionally, monday.com allowed:
- Items (top-level tasks)
- Subitems (one level deep)
Multilevel subitems take this further by allowing subitems within subitems, creating a true task hierarchy.
Think of it like this:
- Project
- Phase
- Task
- Subtask
- Task
- Phase
What Can You Do With Them?
Expand / Collapse Levels
- Expand nested levels to view deeper details
- Collapse levels for a higher-level overview
Rollup Columns
- Automatically summarise data from child items
- Roll up numbers, dates, timelines, and statuses
- See progress at the parent level without manual updates
🧠 What We Learned
- Multilevel subitems must be started on a new board, not added to existing ones.
- If you delete a parent subitem that contains its own subitems, those subitems will be deleted as well.
- Values roll up automatically — you can’t manually edit parent values when rollups are active.
- Rollup values cannot be used in a Formula column.
Related Questions
Multilevel subitems allow you to create subitems within subitems, enabling a hierarchical structure beyond the traditional single-level subitems. This helps teams break down complex projects into multiple layers like phases, tasks, and subtasks.
No, multilevel subitems must be enabled when creating a new board. They cannot be added retroactively to boards that already exist.
Rollup columns automatically aggregate data from child items to parent items. This includes numbers, statuses, timelines, and dates, giving you a real-time overview of progress without manual updates.
No, once rollups are active, parent values are calculated automatically and cannot be manually edited.
If a parent subitem contains nested subitems and is deleted, all of its child subitems will also be deleted.
No, rollup values cannot currently be used within formula columns in monday.com.
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