How to Track Form Sources Across Multiple Branded WorkForms in monday.com (Without Adding 16 Columns)

If you're running multiple branded versions of the same form - different logos, different names, same underlying data - you've probably run into a frustrating limitation: monday.com WorkForms doesn't let you automatically tag submissions with which form they came from in one single column, at least not out of the box.

Here's a practical workaround that solves this without bloating your board with a separate column for every single brand source/tag.
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The Problem

Say you have one main board that needs to capture a "Source" for every lead, but that data is coming in through several different forms - one for each brand. Each form looks different, but they all feed the same board.

When someone submits through the generic form link WorkForms provided, the "Source" field on your board stays empty because nothing is telling the form which brand it belongs to. In other words: the mechanism exists, but it has to be filled in manually for each version of the form you create.

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The Workaround

The fix is simple once you see it, and it scales well even if you have many branded forms.

Step 1: Create a Hidden Field and Set Up the Prefill URL Value

This is the foundation of the whole workaround and the step most people miss.

In your WorkForm, create a hidden field mapped to the "Source" column on your board. Once the hidden field is created, go into its question settings and enable the URL parameter option. Name the parameter source.

What this does is tell the form: "whenever someone opens this form with ?source= in the URL, take whatever value is after the equals sign and automatically drop it into this hidden field."

At this point, if you copy the generic share link from the form, it will look something like this:

https://yourform.com/?source=

Notice the equals sign has nothing after it. That's expected - the form is ready and listening for a source value, but we haven't given it one yet. That's what the next step solves.

Step 2: Create a Link Depository Board & Store Your Link

Now that your form is set up to accept a prefill value through the URL, you need a central place to store all your pre-tagged links. This is your Link Depository Board.

For each branded form, you'll create entries here with the links:

Copy the share link from your form , paste it your Link column on Link Depository Board and manually append the brand name after the source= parameter:

https://yourform.com/?source=MomoTea

Now when anyone opens the form through this link, the source parameter is no longer blank - it automatically reads "MomoTea" and the hidden field gets pre-filled before the person even starts typing.

If a form is going to be embedded on a website (rather than just shared as a link), repeat the process with the embed link instead. Pull the embed code, find the source parameter inside it, and manually map in the correct brand name - for example, appending source=MomoTea to the embed URL as well. Save this as a separate entry in your depository board, something like "MomoTea Embedded URL."

Step 3: Repeat for Every Brand

When you drop that embed code into a website widget and someone submits the form, the same auto-tagging happens: the submission lands on your board with "MomoTea" already filled in, no manual entry required.

The same pattern applies to every branded form - MomoTea, EntreLasso, or however many you have.  Each one gets its own pre-tagged share link and embedded URL stored in the depository board.

Why This Beats the Alternative

The obvious alternative is to create a separate column on your board for every single brand - so if you have 16 branded forms, you end up with 16 columns, most of which are empty for any given row. That's messy, hard to maintain, and doesn't scale well as you add more brands.

With the link depository approach, you keep a single "Source" column on your main board. All the complexity lives in one dedicated place - the depository board - where every link is pre-tagged with the right source value. Your main board stays clean, and every new submission arrives already correctly categorized.

The Trade-Off

Yes, this means an extra board to maintain, and yes, every new branded form means manually creating a couple of new link entries (one for sharing, one for embedding). It's not fully automated. But compared to managing 16+ columns on your primary board, it's a far more manageable system - and it keeps your data structure simple as you add more brands over time.

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